Bid Detail

23-033 - On-Call Engineering Services for Public Works Projects for Department of Capital Asset Construction

General

The City of Springfield, Massachusetts (the “City”), acting through the Chief Procurement Officer and both the Department of Capital Asset Construction and the Department of Parks, Buildings, and Recreation Management (“DCAC/DPBRM”), issues this Request for Proposals (the “RFQ”) to qualified Engineering Firms (individually referred to as a “Proposer”) who wish to submit proposals to provide on-call professional engineering services.

As these are Design Services for “public works project”, these services are not subject to the Designer Selection Law (M.G.L. Chapter 7C, §§ 44-57), and will instead follow a traditional Request for Proposals (RFQ) model, similar to a M.G.L. Ch. 30B procurement. As the service is also exempt from the Uniform Procurement Act, the City of Springfield reserves the right to deviate from that model if necessary.

Proposals will be analyzed by a review committee made up of representatives from the Office of Procurement, DCAC, DPBRM, and possibly other City Departments. Supplemental information may be requested by the City and obtained from Proposers. In connection with the evaluation of Proposals, oral presentations may be requested of all or some of the Proposers.

The City considers any information, which may have been released either in writing or orally prior to the issuance of the official RFQ to be preliminary in nature and the City shall not be bound by any such information.

Brokers are not allowed to submit proposals on behalf of any firm and submissions will only be accepted from firms licensed to do work in the State of Massachusetts. Persons signing the proposal must have the authority to contractually bind the submitting firm to the City of Springfield for any and all tasks if the firm is selected by the City. Proposers may not submit alternate proposals.

Contract Information

The initial term of the contract shall be for One (1) Year, and the City will retain Two (2) one-year in length renewal options, to be exercised at its sole discretion. Proposers must submit proposals for the entire term (i.e., the initial term and the two renewal terms). Proposals for a portion of the term will be rejected. The Office of Procurement will submit a renewal in writing approximately sixty (60) days prior to the expiration date of the price agreement.

Estimated value of each contract is an amount not to exceed Seven Hundred Fifty Thousand Dollars and 00/100 ($750,000.00) per contract term, unless otherwise amended.

A. Questions and Addenda

1. Questions regarding the RFQ should be in writing and delivered via email or facsimile (413) 787-6295 to:
Office of Procurement
Attn: Lauren Stabilo, Chief Procurement Officer
City Hall – Room 307
36 Court Street
Springfield, MA 01103
lstabilo@springfieldcityhall.com

All inquiries related to the requirements should prominently refer to “RFQ No. 23-033, On-Call Professional Engineering (Public Works Construction) Services”, and the RFQ opening date. In order to be considered, questions must be made in writing and received by the Office of Procurement no later than September 14, 2022 at 4:30 P.M. Responses to inquiries will be in the form of a numbered addendum to the specifications issued by the Office of Procurement and sent to all parties listed in the RFQ file as Proposers(s) holding the RFQ documents. Proposers should base responses only on the specifications including any addenda, which will become exhibits to the RFQ document. The City, in its sole discretion, may decline to provide the information requested.

PLEASE NOTE that all addenda must be acknowledged either in the RFQ response (there is a space for that purpose on the RFQ cover sheet) when submitted or by following the instructions on the addendum cover sheet. If using the latter means to acknowledge receipt, the Proposer must write the business name of the firm, sign the sheet and fax it to (413-787-6295) and/or include a copy of the sheet in the RFQ response. Failure to acknowledge any addendum may cause rejection of a RFQ response as required by Massachusetts General Laws. Proposer(s) are advised to call the Office of Procurement (413-787-6284) before sending their RFQ responses to confirm that all addenda are accounted for.

A. Scope Overview

1. The City of Springfield acting through its Department of Capital Asset Construction (DCAC) and the Department of Parks, Buildings, and Recreation Management wishes to engage one or more multi-disciplined engineering firms for a variety of services on an “as-needed” basis.

2. The procurement will cover the general engineering needs of the DPBRM and DCAC and various other City Departments. The work will be generally related to City facilities and parks, and may also require significant coordination and direction with the Department of Parks, Buildings and Recreation Management.

Services include, but are not limited to:

i. Consultation and Advice
ii. Feasibility Studies
iii. Field Investigation and Engineering Data Collection
iv. Engineering Reports
v. Land Surveying
vi. Construction Cost Estimating
vii. Design Services, whole or in part
viii. Construction Management and Inspection
ix. Materials Testing
x. Value Engineering
xi. Expert Testimony
xii. Sustainability Design
xiii. Environmental Assessments and Permitting
xiv. Preparation of O&M Manuals
xv. State of Federal Agency Mandate Compliance

B. Specialized Services

1. The Consultants may be required to accomplish projects which require special expertise and/or are too large for execution by City staff. Typical areas of expertise to be needed under this agreement include but are not limited to:

i. Architectural Services
ii. Materials Testing
iii. Aerial Surveys
iv. Bridge Engineering
v. Composting
vi. Construction Inspection & Administration
vii. Construction Management
viii. Dam Studies and Designs
ix. Project Planning
x. Mechanical / Electrical / Plumbing Engineering
xi. Environmental Permitting
xii. Environmental Sciences and Engineering
xiii. Geographic Information Systems
xiv. Flood Control Systems
xv. Highway and Street Engineering
xvi. Lake and Pond Management Studies and Analyses
xvii. Land Surveying
xviii. Building Inspections and Assessments
xix. Mechanical Engineering
xx. Pavement Management
xxi. Solid Waste Management
xxii. Traffic Engineering
xxiii. Hazardous Material
xxiv. Geotechnical Engineering
xxv. Value Engineering

The selected engineering firm(s) will provide a wide range of design and specialized consulting services through the medium of appropriately staffed divisions, sub-consultants or subsidiary organizations.

To be properly qualified to render specialized engineering services, the division, sub-consultant or subsidiary organization must be directed by a professional engineer with training and experience in the specialized field.

The Consultants will have prime responsibility for all aspects of the projects as assigned. It is understood that the Consultant selected may not have on-staff all of the fields of expertise and engaging sub-consultants may be necessary on some projects.

With regard to sub-consultants, if firms identify specific outside firms to prove certain services, the required information identified in the Scope of Services outlined in this RFQ. Depending upon the services identified, it may be necessary to have the sub-consultant attend the oral presentation / interview, if invited.

This procurement and scope of services will be limited to the extent that statutory procedures govern the selection of engineers for certain types of projects.

C. City Contacts

Springfield Department of Capital Asset Construction Contact: Peter Garvey, Executive Director, 36 Court Street Springfield, MA 01103. Tel: 413-787-6445, Email: pgarvey@springfieldcityhall.com.

Springfield Department of Parks, Buildings and Recreation Management Contact- Patrick Sullivan; Executive Director, 200 Trafton Road Springfield, MA 01108, psullivan@springfieldcityhall.com.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

Available Solicitations

As of 11:04 pm Friday, April 26, 2024

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24-234 - Window Shade Replacement at the High School of Commerce
End date: Friday May 10, 2024 at 2 p.m.

24-233 - Fire Escape Repairs at Old Homer St. School
End date: Thursday May 9, 2024 at 2 p.m.

24-232 - Site Improvements at Arthur T. Talmadge Elementary School
End date: Thursday May 9, 2024 at 2 p.m.

24-231 - Site Improvements at Brightwood-Lincoln Elementary School
End date: Thursday May 9, 2024 at 2 p.m.

24-221 - Mary O. Pottenger School Parking Lot Improvement Project
End date: Thursday May 2, 2024 at 2 p.m.

24-220 - Frank H Freedman School Parking Lot Improvement Project
End date: Thursday May 2, 2024 at 2 p.m.

24-219 - Daniel B. Brunton School Parking Lot Improvement Project
End date: Thursday May 2, 2024 at 2 p.m.

24-180 - Roadway & Sidewalk Improvements - Arterial and Residential Streets including Sidewalks
End date: Wednesday May 1, 2024 at 2 p.m.

24-205 - Request for Proposals for Springfield's 2024 Public Mural Program
End date: Monday April 29, 2024 at 2 p.m.

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