Office of Procurement
About Procurement
The Office of Procurement oversees purchasing activities and related contract preparations, monitors compliance with applicable procurement laws, and maintains records of vendor performance. The department disposes of surplus or obsolete goods or equipment through public sales.
The City views the relationships with its vendors, suppliers, and contractors as a business partnership where all parties are expected to coordinate and combine talents, ideas and actions in order to produce superior results for the citizens and taxpayers of the City of Springfield.
Anyone wishing to review current bid solicitations for a particular good or service may do so by clicking the link below labeled ‘View Current Bids’.
More information on available bids can be obtained by visiting the office, requesting bid specs or by calling the office during business hours.
Anyone wishing to review closed bids and their results will have to request the information through FOIA procedures with the Law Department at the following link to request public records.
Available Solicitations
COMMBUYS
Bid opportunities with the City of Springfield are advertised on the Commonwealth of Massachusetts’ online procurement system COMMBUYS. Hosting and advertising the opportunities on COMMBUYS allows vendors to be exposed to city solicitations as well as opportunities for business with the state. If you are a vendor interested in doing business with the city and are not registered for COMMBUYS already, please visit the COMMBUYS website and register your business. Registration is free and provides access to bidding opportunities with the Commonwealth as well as the City of Springfield.
BidDocs
BidDocs is a cloud-based process management system that is regularly used on large construction projects to upload detailed documents required by the design-bid-construction process. Go to https://biddocs.com/ for more information.
Important Information about Bid Deposits
All deposits must be submitted to the Office of Procurement in the form of a certified check, bank check, or money order made payable to the City of Springfield. At this time, we are unable to accept company checks as a deposit.
