Bid Detail

21-024 - On-Call Home Rehabilitation and Construction Project Management Services

The City of Springfield, Massachusetts (the ‘City”), acting through the Chief Procurement Officer of the City, issues this Request for Proposals (the “RFP”) to parties (individually referred to as a “Proposer”) who have an interest in providing On-Call Home Rehabilitation and Construction Project Management Services for City rehabilitation and new construction projects funded by the Office of Community Development/Disaster Recovery. In connection with various projects the selected vendor will provide inspections, specifications, general advice and provide contractor oversight to the City during rehabilitation and new construction projects. Proposals must be prepared in strict accordance with the instructions and requirements contained in this RFP and must be submitted to the City of Springfield, Office of Procurement, 36 Court Street - Room 307, Springfield, MA 01103 on or before 2:00 PM on September 23, 2020.

As these are Construction Project Management Services for a “HUD funded projects”, these services are not subject to the Engineer Selection Law (M.G.L. Chapter 7C, §§ 44-57), and will instead follow a traditional Request for Proposals (RFP) model, and will be a qualitative procurement. As the service is also exempt from the Uniform Procurement Act, the City of Springfield reserves the right to deviate from that model if necessary.

Requested services for the overall projects may be done as a distinct two-step process, including the ranking of proposals followed by interviewing of the finalists by the Project Manager Selection Panel. The City’s Selection Committee made up of representatives from the Office of Community Development, the Office of Housing, and Office of Planning & Economic Development will review all proposals received that meet the Minimum Criteria. Proposals meeting the Minimum Criteria will be ranked according to the Comparative Criteria to create a “shortlist” no less that three of the highest scoring firms.

City will be using a two-step selection process:

Step 1 - Upon receipt of all submissions deemed to meet all of the outlined submission requirements; the selection committee will review independently all of the technical proposals using the Minimum and Comparative Criteria for each Proposer.

Step 2 – Once the overall top ranked Proposer is determined, the City will review pricing proposals or the initial scope of services and award the contract to the overall most advantageous proposer.

Oral interviews/presentations may be requested by the selection committee in order to determine the most advantageous proposer. The City will award a single contract to the overall most advantageous proposal received.

If selected, the Proposer, in a professional and proper manner, to the satisfaction of the City, and in accordance with the law and industry standards, shall provide the services enumerated herein.

The Services will mainly include, but will not be limited to, the following activities:

• Providing home rehabilitation and new construction project management and consulting services to City staff as requested by the City of Springfield.
• Providing advice and/or recommendations on federal and state lead requirements, as requested by the City of Springfield.
• Review 3rd party lead inspections, risk assessments and cost estimates.
• Review weatherization reports provided by MassSave and Springfield Partners for Community Action.
• Correspond with 3rd party lead inspectors throughout the duration of the job, as necessary.
• Conduct inspections of prospective city funded home rehabilitation projects and de-leading projects.
• Conduct re-inspections of City funded rehabilitation and/or new construction projects as projects progress. Ensure work corresponds to specifications and is in compliance with local, state and federal regulations.
• Review and approval of contractor invoices, complete inspections to ensure work completion.
• Review contractor change order requests and ensure all change orders are necessary and proposed costs are reasonable.
• Prepare bid specifications to bring property to code enforcement compliance.
• Conduct site walk-throughs and site visits for prospective contractors/bidders.
• Provide independent cost estimates for rehabilitation and/or new construction projects.
• Review contractor bids, ensure cost reasonableness and correspond regarding any necessary adjustments.
• Correspond with City staff, homeowners and contractors on ongoing rehabilitation and new construction projects as necessary.
• Oversight of construction and rehabilitation projects. Including providing checklist of outstanding items needed for project completion and/or certify project completion.
• Review new construction specifications and plans.

This list of services is intended to serve as an example of services provided, but additional services, allowed by the On-Call Agreement may be requested.

Available Solicitations

As of 5:04 pm Thursday, April 25, 2024

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End date: Tuesday May 14, 2024 at 2 p.m.

24-235 - Interior Painting at Milton Bradley Elementary School
End date: Tuesday May 14, 2024 at 2 p.m.

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End date: Monday May 13, 2024 at 2 p.m.

24-234 - Window Shade Replacement at the High School of Commerce
End date: Friday May 10, 2024 at 2 p.m.

24-233 - Fire Escape Repairs at Old Homer St. School
End date: Thursday May 9, 2024 at 2 p.m.

24-232 - Site Improvements at Arthur T. Talmadge Elementary School
End date: Thursday May 9, 2024 at 2 p.m.

24-231 - Site Improvements at Brightwood-Lincoln Elementary School
End date: Thursday May 9, 2024 at 2 p.m.

24-221 - Mary O. Pottenger School Parking Lot Improvement Project
End date: Thursday May 2, 2024 at 2 p.m.

24-220 - Frank H Freedman School Parking Lot Improvement Project
End date: Thursday May 2, 2024 at 2 p.m.

24-219 - Daniel B. Brunton School Parking Lot Improvement Project
End date: Thursday May 2, 2024 at 2 p.m.

24-180 - Roadway & Sidewalk Improvements - Arterial and Residential Streets including Sidewalks
End date: Wednesday May 1, 2024 at 2 p.m.

24-205 - Request for Proposals for Springfield's 2024 Public Mural Program
End date: Monday April 29, 2024 at 2 p.m.

24-226 - Flooring Installation at Mary O. Pottenger Elementary School
End date: Friday April 26, 2024 at 2 p.m.

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