Bid Detail

18-126 - RFP: TPA for Workers Compensation & Accidental Disability Retirement Medical Services

The City of Springfield requests proposals from qualified bidders to administer all aspects of its workers’ compensation obligations under M.G.L. Chapter 152 for all its past, current and new cases and matters pertaining to medical services under M.G.L. Chapter 32 section 7 Accidental Disability Retirement (ADR), except for providing the services of an attorney to represent the City. Bidders may submit proposals for Third Party Administration (TPA) to oversee the City’s self-insurance status. The selected Contractor will hold its bid annual price as outlined in its price proposal for three (3) consecutive years commencing on the date the contract goes into effect and terminates three (3) years from the date said contract commenced. The initial contract will be for one (1) year in duration and shall commence upon the signing of the contract by the Mayor. The City reserves the right to renew the contract on a yearly basis for up to two (2) additional years. The City reserves the right to terminate this contract upon a written sixty (60) day notice. In order to ensure the Contractor’s administration of the City’s workers’ compensation is consistent with applicable statutes and regulations and performed in accordance with the contractual agreement, the City reserves the right to conduct a comprehensive audit of claim files, payment records, and the like at any time. The bidder’s submission of a proposal in response to the Request for Proposals (RFP) shall constitute acceptance by the bidder of terms and conditions of this RFP, terms of which shall be incorporated by reference in any contract executed pursuant to this RFP. The City reserves the right to negotiate with the Contractor relative to its fee if the City experiences a significant reduction in employees as outlined in this RFP or accidental disability retirement medical services administration in conjunction with the City’s contract.

On Monday, March 19, 2018, the RFP will be made available to interested parties who submit a request to the Springfield Chief Procurement Officer, Lauren Stabilo at the email addresses listed in section below. Each request must: (i) be in writing; and (ii) state to whom and at what address the documents requested are to be delivered. The RFP will be emailed or made available for pick-up upon the receipt of any properly submitted request, provided, however, that they will not be made available or mailed until March 19, 2018. Beginning this date, a copy of the RFP will also be available for inspection at the office of the Springfield Procurement Department, City Hall, 36 Court Street, Room 307.

Third-party administration services by the Contractor shall consist of claims administration, claims monitoring, medical case management, utilization review (UR) according to 452 CMR 6.0 et al, vocational rehabilitation case management, and medical case management to and through resolution of all active past, current and future claims and cases. The services shall include: receipt, processing, filing and maintenance of all claim-related forms, reports and notices as required by state law for controlling losses; utilization review (UR) and verification of all medical services billings, including medications and durable medical equipment, and determination of lowest state authorized rate for payments by the Contractor on behalf of the City, including claimants granted accidental disability retirement (ADR); timely follow-up with licensed health care professionals and claimants and investigation of cases, when necessary, to reduce exposure and cost; management of return to work and modified work programs; vocational rehabilitation case management; and recommendations of appropriate claimant’s earning capacity status for final decision by the City. Administration should also include the incorporation of the appropriate number of nurse case managers to effectively provide assistance in monitoring injured employees’ medical care and treatment and to issue basic reports to claims handlers assigned to the City account, the Human Resources and Labor Relations Department (HRLRD) and affected department managers as outlined in this RFP.

Administration of claims by the Contractor shall include receipt, processing, filing, and maintenance of all relevant claims, all contact with claimant employees and their legal representatives, all parties involved in treatment and rehabilitation, potentially provide representation by a competent person at conciliations before the Department of Industrial Accidents (DIA). The administering Contractor must be capable of providing the City and, when and as required, the DIA or any other state agency, with timely and appropriate reports as required or requested by the City in a format and electronic media that are acceptable to the City.

The administering Contractor shall work with and report to the City’s HRLRD and shall cooperate with covered departments of the City in analyzing causes of accidents and their associated injuries and shall provide written loss control recommendations to the City in their efforts to reduce the number of accidents. The Contractor shall manage initiatives to return claimants to work or modified work. The Contractor shall cooperate with the City’s Law Department and any other party acting as a legal representative of the City.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

Available Solicitations

As of 9:04 am Wednesday, April 24, 2024

24-236 - Interior Painting at Rebecca Johnson Elementary School
End date: Tuesday May 14, 2024 at 2 p.m.

24-235 - Interior Painting at Milton Bradley Elementary School
End date: Tuesday May 14, 2024 at 2 p.m.

24-222 - For Sale: Redevelopment Boston & Albany Railroad at Factory Road/Hendee Street
End date: Monday May 13, 2024 at 2 p.m.

24-234 - Window Shade Replacement at the High School of Commerce
End date: Friday May 10, 2024 at 2 p.m.

24-233 - Fire Escape Repairs at Old Homer St. School
End date: Thursday May 9, 2024 at 2 p.m.

24-232 - Site Improvements at Arthur T. Talmadge Elementary School
End date: Thursday May 9, 2024 at 2 p.m.

24-231 - Site Improvements at Brightwood-Lincoln Elementary School
End date: Thursday May 9, 2024 at 2 p.m.

24-221 - Mary O. Pottenger School Parking Lot Improvement Project
End date: Thursday May 2, 2024 at 2 p.m.

24-220 - Frank H Freedman School Parking Lot Improvement Project
End date: Thursday May 2, 2024 at 2 p.m.

24-219 - Daniel B. Brunton School Parking Lot Improvement Project
End date: Thursday May 2, 2024 at 2 p.m.

24-180 - Roadway & Sidewalk Improvements - Arterial and Residential Streets including Sidewalks
End date: Wednesday May 1, 2024 at 2 p.m.

24-205 - Request for Proposals for Springfield's 2024 Public Mural Program
End date: Monday April 29, 2024 at 2 p.m.

24-226 - Flooring Installation at Mary O. Pottenger Elementary School
End date: Friday April 26, 2024 at 2 p.m.

24-225 - Abatement at Mary O. Pottenger Elementary School
End date: Thursday April 25, 2024 at 2 p.m.

24-224 - Abatement at Samuel Bowles Elementary School
End date: Thursday April 25, 2024 at 2 p.m.

24-223 - Abatement at Springfield Public Day Middle School
End date: Thursday April 25, 2024 at 2 p.m.

24-203 - RFP: Review and Update of Historical District Guidelines, Policies and Procedures
End date: TODAY Wednesday April 24, 2024 at 2 p.m.

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