Solicitation Detail - City of Springfield, MA

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18-011 - IFB: Relocation Advisory Services

End date: Wednesday August 9, 2017 at 2 p.m.

The City of Springfield is seeking proposals from qualified individuals, firms, entities and/or joint ventures to provide on-call residential and business relocation advisory services for various projects across departments and throughout the City.

The City is seeking an entity to provide on-call relocation advisory services for various departments. Departments covered under this contract may include, but will not be limited to, the Office of Disaster Recovery & Compliance, Community Development, Office of Housing, Office of Planning & Economic Development and Treasurer-Collector’s Office.

The City is seeking a contract term of three years, with a thirty day termination notice.

The City as a public agency undertaking a project which will result in the displacement is required to provide relocation benefits to all persons and/or entities forced to relocate as a result of the Project. The Consultant must therefore demonstrate experience working with federal and state relocation requirements, as set forth in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (49 CFR, Part 24), and MGL, Chapter 79A and 760 CMR, Part 27.

As a pre-condition to rendering the Relocation Advisory Services requested herein the Consultant must be capable of being certified by DHCD Bureau of Relocation, as a “Relocation Advisory Agency” for the Project pursuant to MGL, Chapter 79A, section 2.
The Consultant’s IFB submission shall include a letter of transmittal, signed by an individual(s) authorized to bind the prospective Consultant contractually. The letter must state the IFB submission will remain valid for ninety (90) days from its submission date and thereafter until the prospective Consultant withdraws it, until a contract is executed or until the procurement is terminated by the City, whichever comes first.

All information pertaining to the prospective Consultant’s approach to meeting the requirements of the IFB response shall be organized and presented in the prospective Consultant’s submission. The instructions contained in this IFB must be strictly followed. Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered unresponsive in the review process.

All response requirements must be submitted for each party comprising the prospective Consultant’s organization, firm, or joint venture as well as any sub-consultants and sub-contractors.

The City may reject any and all submissions that do not meet the requirements set forth.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.