Bid Detail

17-104 - THE LEASE OF SPACE FOR THE SPRINGFIELD POLICE DEPARTMENT SUBSTATION

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CITY OF SPRINGFIELD, MASSACHUSETTS
OFFICE OF PROCUREMENT

Request for Proposals for: THE LEASE OF SPACE FOR THE SPRINGFIELD POLICE DEPARTMENT SUBSTATION –
Per RFP No. 17-104

will be received until 2:00 PM EST: March 20, 2017 by:

The Office of Procurement
Lauren Stabilo, Chief Procurement Officer
36 Court Street, Room 307, Springfield MA 01103

At which time the proposals will be opened and read. RFP documents and specifications will be available at no charge beginning February 16, 2017 at 9:00 AM in person at the Office of Procurement or by emailing Theo Theocles, Esq, Deputy Procurement Officer at ttheocles@springfieldcityhall.com.

The City of Springfield is seeking to lease space to house its Police Department in a downtown Police Substation. At a minimum, the City is seeking to lease approximately 2,500 square feet of space that can accommodate the Police Substation and support functions.
The City expects that most spaces will require various levels of renovation and improvement in order to meet the minimum criteria herein. To the extent that renovations or improvements are required, they will be the landlord’s sole responsibility, and the costs thereof must be built into the lease price. In addition to the cost of renovations and improvements, the lease price should be inclusive of all taxes, major utilities, repairs, and other expenses, as detailed in this RFP.
The City is seeking a 5-year lease for the desired space, with one (1) optional renewal term of five (5) years, for a total lease term of ten (10) years.

All questions regarding the RFP must be submitted in writing and received by the Office of Procurement no later than 3/9/17 at 4:30 P.M. EST. Questions may be faxed or emailed. The Procurement Department’s fax number is (413) 787-6295.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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