Bid Detail

17-045 - THE LEASE OF BUILT-TO-SUIT SPACE FOR THE SPS PROFESSIONAL DEVELOPMENT CENTER

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CITY OF SPRINGFIELD, MASSACHUSETTS
OFFICE OF PROCUREMENT

Request for Proposals for: THE LEASE OF BUILT-TO-SUIT SPACE FOR THE SPS PROFESSIONAL DEVELOPMENT CENTER
Per RFP No. 17- 045

will be received until 2:00 PM EST: October 21, 2016 by:

The Office of Procurement
ATTN: Lauren Stabilo, Chief Procurement Officer
36 Court Street, Room 307, Springfield MA 01103

At which time the bids will be opened and read. Bid documents and specifications will be available at no charge beginning September 14, 2016 in person at the Office of Procurement or through the City’s website for no charge.

The Springfield School Department is seeking to lease space in which to operate its Professional Development Center (PDC). At a minimum, the City is seeking to lease approximately 8,650 square feet of space. The lease space to be utilized for the Professional Development Center must be able to accommodate a number of variously sized conferencing rooms totaling approximately 7,725 square feet of space, with related administrative and support functions of approximately 925 square feet of space.

The City expects that most spaces will require various levels of renovation and improvement in order to meet the minimum criteria herein. To the extent that renovations or improvements are required, they will be the landlord’s sole responsibility. The landlord shall ensure that any design, construction, reconstruction, alteration, remodeling or repair of the space, whether prior to or during the lease term, complies with all applicable laws relating to the design, construction, reconstruction, alteration, remodeling or repair of a building by a public entity in the Commonwealth of Massachusetts. All costs of compliance must be built into the lease price.

The City is seeking a 10-year lease for the desired space, with two (2) renewal terms of five (5) years each, for a total lease of twenty (20) years.

Questions regarding the RFP may be submitted in writing to the Office of Procurement, not later than 4:00 p.m. October 7, 2016. Questions may be faxed or emailed. The Procurement Department’s fax number is (413) 787-6295 email contact: ttheocles@springfieldcityhall.com.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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