Bid Detail

17-004 - Printing Services for Springfield Police Department

The Office of Procurement is soliciting bids for a qualified vendor to establish prices to supply, and deliver printing needs of the Springfield Police Department. The initial term of the contract is one year. The contract is estimated at $20,000 per year. The contract may be renewed at the City’s option for two additional years.

All copies of current forms, booklets and postcareds, etc. are available for viewing at the Office of Procurement, Monday through Friday 9:00 AM to 4:00 PM.


All bidders are advised that the City of Springfield encourages the use of minority and women owned business enterprises (MWBE) and expects a good faith effort to comply with the City’s goal of twenty (20%) MWBE participation.

The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.
1. INTRODUCTION:

A. This part of the IFB contains general specifications for the Printing of forms, postcards, business cards, envelopes etc. for the Springfield Police Department. Vendor must meet all business specifications that are listed in this part of the IFB. Vendors who fail to meet any mandatory specification will be deemed non-responsive.

2. AWARDING:

A. The Chief Procurement Officer reserves the right to accept the proposal deemed best for the City of Springfield. The contract will be awarded to the Vendor who offers the best combination of price, capability and varied service options as determined by the City.

The Chief Procurement reserves the right to reject any or all bids, wholly or in part. While the lowest bid does NOT constitute the winning bid, award will be made to the responsible and responsive bidder who offers the lowest price as defined in M.G.L. c. 30B, § 5.

Required Forms and Submissions to accompany the Bid to be tabbed in the following order.


Required Forms (Included):

1. Contact Information
2. Pricing Sheet
3. Experience Listing Form
4. Samples of each item Must be Submitted
5. Tax Certification Affidavit, signed and notarized
6. Certificate of Non-Collusion
7. Vendor Authorized Signature (Coversheet)
8. Affirmative Action Plan Form (Included) or Submission

Successful vendor will be required to sign and submit the following forms within 10 days of the date of award.

• Standard Contract Form
• Insurance
• Corporate Certificate
• Verification Of Taxation Reporting Information (W-9)

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

Available Solicitations

As of 9:10 am Monday, October 6, 2025

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