Solicitation Detail - City of Springfield, MA

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16-154 - RFP: CDBG-DR/CDBG-NDR Consultant

End date: Wednesday March 30, 2016 at 2 p.m.

The City of Springfield has been awarded $22 million in U.S. Department of Housing and Urban Development CDBG-DR funds. The City was recently awarded $17 million in CDBG-NDR funds through the National Disaster Resilience Competition. The City receives an annual entitlement of $3.4 million in CDBG funds.

The City of Springfield is seeking proposals from qualified individuals, firms, entities and/or joint ventures (hereafter "Consultants") to provide consulting services to assist the City with various administrative and planning tasks related to CDBG, CDBG-DR and CDBG-NDR awards.

The Consultant shall be responsible for and provide the following services and/or tasks:

1. Consultant will be responsible for assisting and advising the City on required post-NDRC award submissions to HUD. This will include preparing financial and administrative manual, program/project frameworks, updated budgets, waivers, and any subsequent substantial amendments.

2. Consultant will be required to advise and make recommendations to the City regarding CDBG, CDBG-DR and CDBG-NDR regulations and best practices. This may include researching regulations or programs in other communities.

3. Consultant will be responsible for preparing, in consultation with the City, policies and procedures, checklists, sub-recipient manuals, applications and other program and/or project documents as needed.

4. Consultant will be required to participate in conference calls and meetings with City staff, HUD, partners and sub-recipients as part of program/project implementation.

5. Consultant will be responsible for staying abreast of all changes and federal register notices regarding CDBG, CDBG-NDR, CDBG-DR and P.L. 113-2.

6. Consultant will be responsible for staying abreast of groundbreaking and innovating disaster preparedness, recovery and resiliency solutions that are being implemented and introduced across the country.

7. Consultant should be familiar with the City of Springfield, its' Disaster Recovery and Resilience strategies, unmet needs, economic development and infrastructure goals and the overall political and urban landscape of the City.

Vendors who request a clarification of the RFP requirements may submit written questions via email to the Chief Procurement Officer, Lauren Stabilo at lstabilo@springfieldcityhall.com by close of business, Wednesday, March 23, 2016. A written Addendum responding to all questions will be provided to all vendors who have requested an RFP. Addendum will be sent to all vendors no later than end-of-day Thursday, March 24, 2016.

Include in your document via email a contact name, phone number, fax number, e-mail address, page, and item number of the item in question.

All questions regarding the RFP should be emailed to:

Chief Procurement Officer, Lauren Stabilo, lstabilo@springfieldcityhall.com and
The Director of Disaster Recovery Compliance Office, Tina Quagliato, tquagliato@springfieldcityhall.com