Bid Detail

16-099 - Lease/Purchse Financing for Itelliegence-LED Public Safety Platform

Springfield Police Department is looking to implement a Public Safety Platform. Components needed to complete this process are the purchase of radios, equipment, software and digital upgrades, etc. Estimating to cost $1,000,282.00 a detailed list of equipment will be provided in bid specifications. City is soliciting bids for five (5) year municipal lease/financing options.

Description of Communications Solution:

Part 1 - Motorola Two-Way Radio Communications Equipment, Services, Software and Licensing
Value: $492,306.00

Part 2- Communications Infrastructure and implementation services and subscriber upgrades detailed in attached Motorola specifications. Three (3) Channel UHF System Upgrade and XTS/XTL Subscribers Upgrades for ADP
Value: $658,259.00
The firm agrees to submit a form of Lease / Purchase Agreement with this bid that conforms to Massachusetts General Laws, Chapter 30B. That form of agreement includes the following terms & conditions:

1. Specifications

1.1 Bidder Qualifications

a. Provide a brief firm profile, not to exceed one (1) page in length, outlining the Bidders operations, qualifications and organizational capabilities related to providing the City
with financing.
b. State number of years in business providing lease/purchase services. Bidders must have been in business for at least three (3) consecutive years prior the submission of this proposal.
c. List at least three (3) lease purchase agreements that your company as financed with government agencies of similar scope and dollar amount.
d. Bidder must designate a Contract Manager who will be responsible for overall management and ensuring performance over the life of the contract.
e. Vendor MUST provide your lease/purchase contract and all terms and conditions.
f. Title shall pass to Lessee at the inception of the contract term with the Lessor noted as first lien holder. Lessee will gain title free of all liens at the end of the contract term and upon making all required lease / purchase payments.
g. A down payment shall not be required except for any specification of the bid regarding initial installment or advance payment to be paid upon delivery and acceptance. All payments are to be level over the life of the contract. Any other costs or fees are the sole responsibility of the bidder.
h. The Lessee shall have the option to terminate the contract and acquire the equipment on any payment date at any time throughout the lease / purchase term.
i. This will be a net transaction, whereby maintenance, insurance, taxes, if any, and compliance with applicable laws and similar expenses shall be the responsibility of the Lessee.
j. All equipment manufacturer or vendor warranties are to be passed directly to the Lessee under the lease / purchase contract.
k. Acceptance of this bid is subject to the approval of the awarding authority.

The bidder is bidding as to the provision of lease-purchase financing and hereby certifies that, if awarded this bid, bidder shall pay the full purchase price to the equipment vendors(s).

The term of this contract is five (5) years. City is looking to make annual payments starting
December 15, 2015. This contract will allow the Police Department to finance a major project, minimizing the impact to annual budget.

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