Bid Detail

16-081 - Unemployment Insurance Benefits Mgt Admin for City and Schools

The City of Springfield Human Resource Department and the Springfield Public Schools (SPS) seek a qualified firm to provide unemployment insurance benefit program management to the City and SPS, including a program that includes identifying means to reduce unemployment insurance costs and provides necessary support to administrators and human resources staff.

Completed proposals must include a narrative describing bidder's ability to meet each specification listed below and include specific examples and/or samples, No submission will be considered if it does not comply with the above format. All bidders must submit one (1) original and six (6) copies of their specifications proposal of services which they would provide under this contract in order to fulfill the service requirements shown.

The City of Springfield and SPS are self-insured with an employee population of more than 7,000. The Springfield School Department employs approximately 4,000 of these employees. Approximately 450 claims are filed each year. The following are the total charges for the School & City in FY14 and FY15 (See Exhibit A for departmental breakdown):

FY14
Total: $1,012,754.00

FY15A.
Total: $910,102.00

The term of the Contract shall cover the time period of November 1, 2015 thru October 31, 2016, with option to renew for two additional one (1) year period.

Any Proposer submitting a Proposal in response to this RFP shall deliver one (1) original, unbound Proposal with original signatures plus six (6) copies of the Basic Proposal and one (1) original and six (6)unbound Price Proposals SEALED SEPARATELY from the BASIC Proposal to:

Lauren Stabilo, Chief Procurement Officer
City of Springfield
Office of Procurement
36 Court Street - Room 307
Springfield, MA 01103

2Proposals must be received at this office no later than 2:00 pm EDT on October 28 2015. The deadline will be strictly observed. Proposals delivered to any other office or location will be rejected as non-responsive.

Proposal shall be delivered by US Mail, Federal Express, or other such service, or by hand. Delivery by facsimile or email is prohibited.

Proposals will be analyzed by an Evaluation Committee made of several individuals, including by not limited to:

a) Patrick Roach: Chief Financial Officer
b) Ryan Kidder: Procurement/AP Analyst
c) Ingrid Solano: Executive Administrative Assistant
d) William Mahoney: Director of Human Resources and Labor Relations
e) Sara Burrington: Assistant Director of Human Resources
f) Kristin Reardon: Human Resources Information and Benefits Manager


Inquiries

1. No interpretation or the meaning of the requirement of this RFP will be given out except in response to a written request submitted to:

Lauren Stabilo, Chief Procurement Officer
City of Springfield
Office of Procurement
36 Court Street - Room 307Springfield, MA 01103
EMAIL: lstabilo@springfieldcityhall.com
FAX: 413-787-6295

2. To be given consideration, any inquiry must be received at least seven (7) business days prior to the date for receipt of Proposals specified above. Any and all such interpretations, supplemental instructions for information will be made in the form of written addenda which will be sent to all holders of the RFP. Any addenda so issued shall become part of the RFP.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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