Bid Detail

15-170 - THE LEASE OF BUILT-TO-SUIT SPACE FOR THE SPRINGFIELD HEALTH AND HUMAN SERVICES DEPARTMENT OFFICES

Request for Proposals for: THE LEASE OF BUILT-TO-SUIT SPACE FOR THE SPRINGFIELD HEALTH AND HUMAN SERVICES DEPARTMENT OFFICES - Per Bid No. 15-170

will be received until 2:00 PM EST: March 5, 2015 by:

The Office of Procurement
Lauren Stabilo, Chief Procurement Officer
36 Court Street, Room 307, Springfield MA 01103

At which time the bids will be opened and read. Bid documents and specifications will be available at no charge beginning February 6, 2015 at 9:00 AM at the office of Procurement or by emailing Lauren Stabilo, Chief Procurement Officer at lstabilo@springfieldcityhall.com

The City of Springfield is seeking to lease space to house its Department of Health and Human Services (HHS) offices. At a minimum, the City is seeking to lease approximately 12,000 square feet of space that can accommodate the HHS administrative and support functions. (Lease Space A) An additional 3,000 square feet of space is desired for the HHS department to operate its medical health clinic.
The City expects that most spaces will require various levels of renovation and improvement in order to meet the minimum criteria herein. To the extent that renovations or improvements are required, they will be the landlord's sole responsibility, and the costs thereof must be built into the lease price. In addition to the cost of renovations and improvements, the lease price should be inclusive of all taxes, major utilities, repairs, and other expenses, as detailed in this RFP.
The City is seeking a 5-year lease for the desired space, with one (1) optional renewal term of five (5) years, for a total lease term of ten (10) years.

Questions regarding the RFP may be submitted in writing to the Office of Procurement, Attention Lauren Stabilo, Chief Procurement Officer. In order to provide prompt answers to questions, the City requests that all proposers submit written questions to the City of Springfield, Office of Procurement, not later than 4:00 p.m. February 20, 2015. Questions may be faxed or emailed. The Procurement Department's fax number is (413) 787-6295 email lstabilo@springfieldcityhall.com.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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