Bid Detail

13-226 - Financing of City Vehicles for Department of Public Works

Description of Vehicles:

Lot #1 - Six (6) 4WD Pick Up Trucks with Plows
Lot #2 - One (1) Aerial Bucket Truck
Lot #3 - One (1) Mower with Attachments
Lot #4 - One (1) Dump Truck with 10 FT. Plow
Lot #5 - Two (2) Manual Automated Side Lead Refuse Trucks


The firm agrees to submit a form of Lease / Purchase Agreement with this bid that conforms to Massachusetts General Laws, Chapter 30B. That form of agreement includes the following terms & conditions:

a. Title shall pass to Lessee at the inception of the contract term with the Lessor noted as first lien holder. Lessee will gain title free of all liens at the end of the contract term and upon making all required lease / purchase payments.

b. A down payment shall not be required except for any specification of the bid regarding initial installment or advance payment to be paid upon delivery and acceptance. All payments are to be level over the life of the contract. Any other costs or fees are the sole responsibility of the bidder.

c. The Lessee shall have the option to terminate the contract and acquire the equipment on any payment date at any time throughout the lease / purchase term.

d. This will be a net transaction, whereby maintenance, insurance, taxes, if any, and compliance with applicable laws and similar expenses shall be the responsibility of the Lessee.

e. All equipment manufacturer or vendor warranties are to be passed directly to the Lessee under the lease / purchase contract.

f. Acceptance of this bid is subject to the approval of the awarding authority.

g. Certification of Bid, in accordance with Chapter 30B, Section 10, is required.

The bidder is bidding as to the provision of lease-purchase financing and hereby certifies that, if awarded this bid, bidder shall pay the full purchase price to the equipment vendors(s).

Cost of Vehicles $1,024,630.00.

THE CITY OF SPRINGFIELD OFFICE OF PROCUREMENT, UPON THE MAYOR'S APPROVAL AND APPROPRIATION OF FUNDS, RESERVES THE RIGHT AT ITS OPTION TO RENEW THIS AGREEMENT FOR TWO (2) ADDITIONAL YEARS.

City will award to that bidder who offers the lowest price and:

1. Quotes a fixed, numerical interest rate which the City may take for ninety days after the opening of bids during which time the city expects to award and take delivery of the goods;

2. Agrees to equal, semi-annual payments for the term of thirty (36) months, at the end of which the City (Lessee) will won the goods outright for no additional cost;

3. (Either) includes a schedule of payments or quotes a lease factor that can be multiplied by the total cost of the goods to produce the cost figure of each, equal semi-annual payment.

Bid documents and specifications will be available at no charge online through www.comm-pass.com by selecting the Solicitation tab and using the Browse All Open by Entity (City of Springfield) available at any time 24 hours a day, seven days a week. This bid is subject to M.G.L. c. 30B. Bids will be available starting Monday, November 19, 2012.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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