Bid Detail

12-295 - RFP: Copy Center Services

Bid documents and specifications will be available at no charge beginning January 30, 2012 at 9:00 AM:

Online at www.comm-pass.com by selecting the Solicitation tab and using the Browse All Open by Entity (City of Springfield) option at any time 24 hours a day, seven days a week.


The School Committee of the City of Springfield wishes to obtain the services of a qualified Copy Center Operator for the Springfield Public Schools Department. The critical tasks of this contract are as follows:

• The vendor is required to provide a fully trained representative for the operations of a Canon 125VP production system including working knowledge and expertise with an ADOBE based scan/print workflow including software knowledge of ADOBE Acrobat, Quite Imposing and Pit Stop Professional at the SPS Copy Center between the hours of 8:00 am and 4:30 pm between Monday and Friday unless the Center is closed due to either inclement weather, school vacations or scheduled holidays.

General Supplier Information

• Supplier must have facilities management sites locally containing multiple operators to respond to emergency back-up requirements.
• Supplier must have local floater team staffed with fully trained back-up personnel.

The estimated cost per year is $63,500.00.

All questions regarding bid or its specifications must be received by the Office of Procurement no later than February 7, 2012 by close of business.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts.

The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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