Bid Detail

12-281 - Request for Proposal for Banking Services

The City of Springfield is soliciting proposals for banking services from qualified, full-service banking institutions with demonstrable experience in the municipal area. The City will pay for these services on a direct fee basis. The successful Offerer will be required to provide complete banking services to the City commencing May 1, 2012.

Copies of the Request for Proposal may be obtained from the Office of Procurement on and after Monday January 30, 2012, between the hours of 8:30 am and 4:00 pm.

The successful Offerer must be an Equal Opportunity Employer.

Questions concerning the RFP may be submitted in writing by 5:00 pm Friday, February 24, 2012, to Lauren Stabilo at the address above, and/or by fax number (413) 787-6295. Answers will be sent to all vendors who received an RFP through www.COMM-PASS.com and/or the Office of Procurement.

The City of Springfield reserves the right to reject any or all proposals, waive any informality in the proposal process, or accept the proposal deemed to be in the best interest of the City.

Prospective Offerors must demonstrate the ability to provide the full range of banking services described in this document must meet all minimum criteria and must submit a completed proposal. All banking institutions submitting a proposal must be familiar with and able to comply with all Massachusetts General Laws (MGL) pertaining to municipal banking relations.

This proposal has been issued in conformance with the provisions of Massachusetts General Laws Chapter 30B. Proposers should familiarize themselves with the provisions of this Act.

KEY DATES FOR THIS PROPOSAL

RFP Issued Monday, January 30, 2012

Submission of Questions due 5:00 pm Friday February 24, 2012

Proposals due, screened and evaluation begins Friday, March 9, 2012

Bank Services Commence Tuesday May 1, 2012


SECTION I. TERMS AND CONDITIONS

1. The Offeror\'s proposal will remain in effect for a period of (90) ninety days from the deadline for submission of proposals or until it is formally withdrawn, a contract is executed or this RFP is canceled, whichever occurs first.

2. The contract will be for a period of three (3) years, beginning on Tuesday May 1, 2012, and ending on June 30, 2015.

3. The City will have the option to cancel the contract provided that written notice is given sixty (60) days prior to the effective termination date.

4. The Procurement Officer shall cancel the contract if funds are not appropriated or otherwise made available to support continuation of performance in any fiscal year suceeding the first year.

All interpretations of the RFP and supplemental instructions will be in the form of written addenda to the RFP specifications. Requests for clarification or any questions about information contained in the RFP should be addressed in writing to Lauren Stabilo, Chief Procurement Officer, Office of Procurement, 36 Court Street, Springfield, MA 01103. Facsimile or emails will be accepted. Fax 413-787-6295 or email: lstabilo@springfieldcityhall.com.

Any information sent to one proposer will be available to all proposers. No requests or questions will be accepted after 5:00 pm on Friday, February 24, 2012. To receive the responses to any questions submitted by other Offerors, please send the name, address, telephone number, fax number, and e-mail address (if any) of the person to whom this information should be sent.

NOTE: This is a single document associated with a complete Solicitation that can be found on Comm-PASS at www.comm-pass.com at no charge.

All Bidders who obtain this document from Comm-PASS (1) are responsible for reviewing and adhering to all information, forms and requirements found in all tabs and related forum records, if any, for the entire Solicitation, and (2) will be treated as an official recipient only if they use the \"Interested in Bidding\" link to enter complete contact information.

To locate the Solicitation associated with this document, go to www.comm-pass.com, select the \"Search for solicitations\" link, enter the Bid Number specified below in the \"Document Number\" field, and select the \"Search\" button.

Bidders who need help regarding Comm-PASS navigation may refer to the Comm-PASS Resource Center at www.mass.gov/osd for documents and guides. Bidders may also contact the Comm-PASS Helpdesk at comm-pass@state.ma.us or the Comm-PASS Helpline at 1-888-MA-STATE.

The Helpline is staffed from 7:30 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal, state and Suffolk county holidays.

If you have any questions about bid submission requirements please call The City of Springfield, Office of Procurement (413-787-6285).

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