Bid Detail

23-023 - On-Call Lead Abatement Environmental Services

The City of Springfield, Massachusetts (the ‘City”), acting through the Chief Procurement Officer of the City, issues this Invitation for Bids (the “IFB”) to parties (individually referred to as a “Bidder”) who have an interest in providing On-Call Lead Abatement Environmental Services for Lead Testing, Inspections, Re-Inspections and Reporting in connection with City funded housing repair projects. In connection with various projects the selected bidders will provide general advice to the City and its’ contractors to ensure compliance with all lead laws and regulations. Bids must be submitted in accordance with the instructions and requirements contained in this IFB and must be submitted to the City of Springfield, Office of Procurement, 36 Court Street - Room 307, Springfield, MA 01103 on or before 2:00 PM on September 14, 2022.

Section III: Scope of Services

If selected, the Bidder, in a professional and proper manner, to the satisfaction of the City, and in accordance with the law and industry standards, shall provide the services enumerated herein.

The Services will mainly include, but will not be limited to, the following activities:

• Providing lead environmental consulting services to City staff and/or contractors hired by the City/property owners as requested by the City of Springfield.
• Providing advice and/or recommendations on environmental regulations, as requested by the City of Springfield.
• Staying abreast of local, state and federal lead testing, monitoring, reporting, abatement and clearance requirements and advising the City of Springfield on changes.
• Researching environmental history of properties, as requested by the City of Springfield.
• Corresponding with various state and federal environmental agencies including the DEP, CLPPP and EPA on the behalf of the City of Springfield.
• Submitting required reports on behalf of the City of Springfield to the DEP, EPA, CLPPP and/or other environmental regulatory agencies.
• Provide pre-rehab lead paint property assessments, reports and abatement cost estimates.
• Perform re-inspections for all projects and subsequent re-inspections for projects that do not pass the initial inspections, as necessary.
• Provide strategies and methods for lead abatement and remediation that are compliant with all relevant laws, as requested by the City of Springfield.
• Sampling, surveying and reporting of suspected lead paint.
• Providing oversight during the removal of lead paint, including post-removal samples and reporting.
• Providing monitoring and oversight of lead abatement for various City funded rehab projects.
• Performing lead compliance inspections for various City funded rehab projects and providing results to the City and contractors.
• Issue letters of compliance for compliant units following completed lead abatement inspections.
• The Proposer would be required to have the ability to manage a minimum of five (5) projects simultaneously.

This list of services is intended to serve as an example of services provided, but additional services, allowed by the Price Agreement may be requested.

Section IV: Quality Requirements

In order to be responsive to this IFB, bidders must meet the following Quality Requirements:

• The Proposer must have at least one (1) Massachusetts Department of Public Health licensed Lead Paint Inspector who can perform necessary lead inspections and risk assessments in accordance with state and federal lead regulations.

• Access to an American Industrial Hygiene Association (AIHA) Certified Laboratory and Analytical Services under the direction of a full time Certified Industrial Hygienists (CM). The Laboratory should have successful participation in the following Quality Control (QC) Programs, Air Testing, Phase Contrast Microscopy (PCM), Bulk and Dust Sampling, and Soil Analysis.

• The Proposer must own a MA-DPH Approved X-Ray Fluorescent Analyzer.

• The Proposer must have the ability to perform dust-wipe sampling analysis for lead.

• The Proposer must have familiarity with OSHA Lead Regulation Requirements 29 CFR 1910-1025.

• Must have a superior understanding of state and federal lead regulations, including risk assessments and federal clearance regulations.

• The Proposer must have Respiratory Protection Plans and Written Programs in accordance with 29 CFR 1910-134.

• Minimum Professional Liability Insurance - $1,000,000.00. Liability insurance should include Errors and Omissions Insurance.

• Staff Credentials and Qualifications to be submitted with Bid.






Firm shall be knowledgeable and experienced in projects, regulations and procedures for practicing duties in compliance with items above and shall submit information and detailed documentation stating such in proposal. The Firm shall be knowledgeable, licensed and certified as required to perform all work listed above and shall provide documentation of such in their proposal. Firm should have the ability to manage multiple projects simultaneously.

Firm shall list all Staff, their respective trade credentials, and their respective qualifications as they may apply to Work or Services as part of this Agreement, resumes and relevant experience should be included. Staff not included here can be declared not eligible for payment by the City as part of this Agreement. Firm will not invoice for any staff person(s) work or time if that staff person is not MA licensed, qualified and experienced in the trade, function, or duty he/she is performing.

Any new staff employed by the Firm after this Agreement has been executed, and is intended for use by the Firm as part of this Agreement shall comply with the requirements of this Agreement and be submitted for the City’s approval before their implementation on work as part of this Agreement.

Questions regarding the IFB should be in writing and delivered via email to lstabilo@springfieldcityhall.com or facsimile (413) 787-6295 on or before 4:00PM on September 7, 2022 to:

Office of Procurement
Attn: Lauren Stabilo, Chief Procurement Officer
City Hall – Room 307
36 Court Street
Springfield, MA 01103

All inquiries related to the requirements should prominently refer to “Bid # 23-023 – “ON-CALL LEAD ABATEMENT ENVIRONMENTAL SERVICES,” and the opening date.

Responses to inquiries will be in the form of a numbered addendum to the specifications issued by the Office of Procurement and sent to all parties listed in the bid file as Bidder(s) having requested the bid documents from the Office of Procurement. Bidder should base responses only on the specifications including any addenda.

PLEASE NOTE that all addenda must be acknowledged either in the bid response (there is a space for that purpose on the bid cover sheet) when submitted or by following the instructions on the addendum cover sheet. If using the latter means to acknowledge receipt, the Vendor must write the business name of the firm, sign the sheet and fax it to (413-787-6295) and/or include a copy of the sheet in the bid response. Failure to acknowledge any addendum may cause rejection of a bid response as required by chapter 30B. Proposer(s) are advised to call the Office of Procurement (413-787-6285) before sending their bid responses to confirm that all addenda are accounted for.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 10 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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