Bid Detail

14-011 - Design, Fabrication, Installation of Exterior Signage & Awnings

The City is looking for a Contractor that can design, fabricate, and install of exterior signage and awnings at varying locations on an \"as needed basis\". The Contractor selected will report directly to the Program Administrator for the CDBG Storefront & Best Retail Practices Program which is managed by the Office of Planning and Economic Development. The Program Administrator will be responsible for assigning work to the Contractor.

A new work order submitted to the Contractor by the Program Administrator will include the location of the business, the name, phone, and email of the business owner/manager. The Contractor will then supply the City a detailed written estimate and a shop drawing with dimensions, list of type of materials, and location of the of proposed sign/awning. Upon approval of the estimate the vendor will fabricate and install the sign/awning in a timely manner. Once the work has been completed and approved by the Program Administrator, the Contractor shall provide a detailed invoice for the work completed which will be paid by the City under the terms of the contract.

Lastly, the Contractor selected will be expected to comply with \"Davis Bacon Wages\" prevailing wages and provide any documentation required to ensure compliance with the Law.

The following is a list of tasks to be expected from the Contractor:

• Perform a site review to verify locations, determine available areas for signage, confirm dimensions and identify potential conflicts with architecture or landscape designs.

• Prepare conceptual designs in sketch form to determine design direction, materials, finishes, color, typography, lighting and scale. The Contractor shall develop a menu of recommended types for review by the Program Administrator.

• Finalize all elements of the sign system design including materials, fabrication specifications, graphic design and installation details.

• Provide final fabrication/installation quote based on approved design.

• Be responsible for fabricating the signs in accordance with the approved design.

• Develop an installation schedule to assure timely, accurate and code compliant installation.

• Be responsible for the installation of the signs in accordance with the design intent of the approved program.

OBJECTIVES
The Contractor will play a key role in the City\'s goal to preserve special characteristics of neighborhood shopping areas by designing, fabricating, and installing high quality signs and awnings in storefronts. In addition to improvements, the CDBG Storefront & Best Retail Practices Program supports the installation of new lighting, windows, and doors. The combined improvements to exterior facades will foster a sense of place and a consistent overall image within commercial areas. In addition, the City hopes the improvements will help foster economic revitalization of commercial corridors through increased sales and increased valuation of properties which in turn will promote an attractive environment for new investment and job creation/retention.

DESIGN REQUIREMENTS

The signs shall be attractive and exhibit a professional quality of workmanship, which will reflect positively on the City.

All signs must comply with all City ordinances and regulations by zoning, as appropriate. The signs and awnings should leverage the spatial organization of the facility and utilize architectural design features, destinations zones, landmarks, shape, color, lighting, etc. All signs should be easy to recognize, consistent, clear, distinctive, and easy to read.

A non-mandatory, pre-proposal conference will be held on July 2, 2013 at 3:30PM EST at the Office of Planning and Economic Development located at 70 Tapley Street, Springfield, MA 01104.


Questions regarding the IFB may be submitted in writing to the Office of Procurement. In order to provide prompt answers to questions, the City requests that all proposers submit written questions to the City of Springfield, Office of Procurement, not later than noon p.m. July 5, 2013. The City will only answer such requests if received by July 5, 2013 at noon. Questions may be faxed or emailed to lstabilo@springfieldcityhall.com. The Purchase Department\'s fax number is (413) 787-6295. The City will compile written answers which will be mailed to all Proposers who requested a copy of the IFB, no later than July 9, 2013.

To maintain a fair and impartial competitive process, the City can only answer written questions. Private communication is not allowed with any member of the Office of Planning and Economic Development or other City staff during the proposal preparation and evaluation period. Proposers who initiate private communication or attempt to violate the process outlined herein may be disqualified.

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