Bid Detail

12-168 - RFP: Lease/Redevelopment NS Tapley Street and NWS Bay Street

The City of Springfield is requesting proposals for redevelopment/lease of two adjacent properties located at N.S. Tapley Street (11415-0001) and N.W.S. Bay Street (01085-0081). N.S. Tapley consists of approximately 6.687 acres of vacant land abutting rail and access to Interstate 291. N.W.S. Bay Street, consisting of 6,152 sq. ft. of vacant land is largely viewed as being necessary for site and traffic improvements.

Properties are being leased "as is," and the City makes no representation regarding their environmental condition and will require the proposer to assume responsibility for these conditions with respect to possible reuse.

All Bidders who obtain this document from Comm-PASS (1) are responsible for reviewing and adhering to all information, forms and requirements found in all tabs and related forum records, if any, for the entire Solicitation, and (2) will be treated as an official recipient only if they use the "Interested in Bidding?" link to enter complete contact information.

To locate the Solicitation associated with this document, go to www.comm-pass.com, select the "Search for solicitations" link, enter the Bid Number specified below in the "Document Number" field, and select the "Search" button.

Bidders who need help regarding Comm-PASS navigation may refer to the Comm-PASS Resource Center at www.mass.gov/osd for documents and guides. Bidders may also contact the Comm-PASS Helpdesk at comm-pass@state.ma.us or the Comm-PASS Helpline at 1-888-MA-STATE.

The Helpline is staffed from 7:30 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal, state and Suffolk county holidays.

If you have any questions about bid submission requirements please call The City of Springfield, Office of Procurement (413-787-6285).

Location and Site Information
The parcels (collectively referred to hereafter as the "Subject Land") are located at N.S. Tapley Street and N.W.S. Bay Street in the Bay neighborhood of Springfield. The sites contain approximately 6.687 acres and 6,152 square feet respectively, both sites are vacant land with no structures, and are zoned Industrial A and Business B respectively. The parcels are 2/3 mile from Interstate 291. (See Exhibit A)

For the City of Springfield's title, see Judgment in Tax Lien Case no. 08 TL 137101 recorded in the Hampden County Registry of Deeds at Book 18064, Page 581. Note that this parcel is also subject to certain reservations, agreements and restrictions of a right of way as set forth in Book 2096, Page 416 and as shown on a plan recorded at Book of Plans 32, Page 118.

Leasing Terms
All Proposers are instructed that the lease of the property is for an initial term of five (5) years with an option to renew for an additional five (5) year period at the same contractual rate determined after negotiations and a final option to renew for another five (5) year period. Approval for each renewal term is at the sole discretion of the City.

The estimated fair market rent price for Subject Land is $30,000.00 per year as per the property appraisal (Exhibit C). However, the city will consider all offers that deviate from the fair market rent price as long as a compelling explanation is provided. The acceptance of a rent price other than the fair market rent is at the sole discretion of the city.

The Lessee shall be responsible for all fees and payments related to the operation of the property including but not limited to maintenance, upkeep, taxes, utilities and commercial insurance, and compliance with any federal or state orders relative to the remediation of environmental issues at the subject properties.


ANTICIPATED SCHEDULE OF EVENTS
The anticipated schedule, which at the discretion of the City (or the RFP Committee) can be modified if needed, is as follows:

October 5, 2011 RFP issued
October 19, 2011 Site Walkthrough 11:00am - 12:00pm
October 21, 2011 RFP questions due by 4:00 p.m.
October 28, 2011 RFP questions answered
November 7, 2011 RFP responses due by 2:00 p.m.
November 14, 2011 Recommendations to the Mayor
November 18, 2011 Preferred Developer identified
Through November Revised plans reviewed and transfer recommended
December Mayor authorizes transfer

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