Bid Detail

17-086 - RFP: On-Call Environmental Services

The City of Springfield, Massachusetts (the ‘City”), acting through the Chief Procurement Officer of the City, issues this Request for Proposals (the “RFP”) to parties (individually referred to as a “Proposer”) who have an interest in providing On-Call Environmental Services for Environmental Testing, Reporting, Monitoring, Remediation and Oversight in connection with City Demolition and Construction Projects. In connection with various projects the selected vendor will provide general advice to the City and its’ contractors to ensure compliance with all environmental laws and regulations. Proposals must be prepared in strict accordance with the instructions and requirements contained in this RFP and must be submitted to the City of Springfield, Office of Procurement, 36 Court Street - Room 307, Springfield, MA 01103 on or before 2:00 PM on January 18, 2017.

Scope of Services

If selected, the Proposer, in a professional and proper manner, to the satisfaction of the City, and in accordance with the law and industry standards, shall provide the services enumerated herein.

The Services will mainly include, but will not be limited to, the following activities:

• Providing environmental consulting services to City staff and/or contractors hired by the City as requested by the City of Springfield.
• Providing advice and/or recommendations on environmental regulations, as requested by the City of Springfield.
• Researching environmental history of properties, as requested by the City of Springfield.
• Corresponding with various state and federal environmental agencies including the DEP and EPA on the behalf of the City of Springfield.
• Submitting required reports on behalf of the City of Springfield to the DEP, EPA and/or other environmental regulatory agencies.
• Pre-Demolition/Pre-Construction environmental property assessments.
• Conduct environmental assessments and clean-up under the MCP including primarily Release Abatement Measures, Utility Release Abatement Measures, Immediate Response Actions, Response Action Outcome Statements and Limited Removal Actions.
• Provide LSP opinions on exemption of releases due to coal, coal ash and wood ash, pesticides, and lead from lead based paint.
• Sampling, surveying and reporting of suspected hazardous materials, including but not limited to, asbestos, lead, paint, oil and PCBs.
• Providing oversight during the removal of above-ground and underground storage tanks including post removal samples and reporting.
• Supervising and coordinating the removal of hazardous materials and contaminated soil and/or oil tanks.
• Providing environmental monitoring and oversight for various City construction and/or demolition projects.

The initial term of the Contract will be one year, but will contain two (2) one-year renewal options, to be exercised at the City’s sole discretion. RFP documents can be requested through the City’s website or in person beginning on Tuesday, January 3, 2017.

No interpretation of the meaning of the requirements of this RFP will be given out except in response to a written request. Questions regarding the RFP must be received on or before January 11, 2017 at 4:00PM EST. All inquiries should be in writing and delivered via email to Lauren Stabilo, Chief Procurement Officer at lstabilo@springfieldcityhall.com or facsimile (413) 787-6295

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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