Bid Detail

14-010 - Replace, Furnish and Install New Windows and Doors

The City of Springfield Massachusetts through its Office of Planning and Economic Development wishes to enter into an Agreement with a Contractor that can replace and install windows and doors of various dimensions at varying locations on an "as needed basis". The Contractor selected will report directly to the Program Administrator for the CDBG Storefront & Best Retail Practices Program which is managed by the Office of Planning and Economic Development. The Program Administrator will be responsible for assigning work to the Contractor.

This Invitation for Bid for window and doors is to provide a standardization of material, product of preferred material and equipment standards throughout the City. The references to a particular trade name or manufacturer in this Specification is provided to establish a standard level of quality and performance and not intended to restrict any goods or services as an/or equal or equivalent. No guarantee of actual service requests is guaranteed. Requests for services will be based on actual needs only.

A non-mandatory, pre-proposal conference will be held on July 2, 2013 at 2:00PM EST at the Office of
Planning and Economic Development located at 70 Tapley Street, Springfield, MA 01104.

Questions regarding the IFB may be submitted in writing to the Office of Procurement. In order to provide prompt answers to questions, the City requests that all proposers submit written questions to the City of Springfield, Office of Procurement, not later than noon p.m. July 5, 2013.

The City will only answer such requests if received by July 5, 2013 at noon. Questions may be faxed or emailed to lstabilo@springfieldcityhall.com. The Purchase Department's fax number is (413) 787-6295. The City will compile written answers which will be mailed to all Proposers who requested a copy of the IFB, no later than July 9, 2013.

To maintain a fair and impartial competitive process, the City can only answer written questions. Private communication is not allowed with any member of the Office of Planning and Economic Development or other City staff during the proposal preparation and evaluation period. Proposers who initiate private communication or attempt to violate the process outlined herein may be disqualified.

Responses to inquiries will be in the form of a numbered addendum to the specifications issued by the Office of Procurement and sent to all parties listed in the bid file as Vendor(s) who have requested the bid documents from the Office of Procurement. Vendor should base responses only on the specifications including any addenda.

The City is looking for a Contractor that can replace, furnish and install windows and doors of various sizes and dimensions at varying locations on an "as needed basis". The Contractor selected will report directly to the Program Administrator for the CDBG Storefront & Best Retail Practices Program which is managed by the Office of Planning and Economic Development. The Program Administrator will be responsible for assigning work to the Contractor.

Lastly, the Contractor selected will be expected to comply with "Davis Bacon Wages" and Department of Labor prevailing wages and provide any documentation required to ensure compliance with the Law.

The following is a list of tasks to be expected from the Contractor:
• Perform a site review to verify locations, determine the windows and doors to be replaced, confirm dimensions and identify potential conflicts with architecture.

• Provide a detailed list of specifications determining design direction, materials, finishes, color, location and dimensions.

• The Contractor shall develop a menu of recommended options for review by the Program Administrator.

• Provide final materials order and installation quote based on approved specifications.


• Be responsible for installation of the replacement windows and/or doors per approved specifications.

• Develop an installation schedule to assure timely, accurate and code compliant installation.

• Be responsible for the installation of the windows and/or doors in accordance with the design intent of the approved specifications.

OBJECTIVES
The Contractor will play a key role in the City's goal to preserve special characteristics of neighborhood shopping areas by installing new windows and doors in storefronts. In addition to improvements, the CDBG Storefront & Best Retail Practices Program supports the installation of new lighting and signage. The combined improvements to exterior facades will foster a sense of place and a consistent overall image within commercial areas. The City hopes the improvements will help foster economic revitalization of commercial corridors through increased sales and increased valuation of properties which in turn will promote an attractive environment for new investment and job creation/retention.

DESIGN REQUIREMENTS

The windows and doors shall be attractive and exhibit a professional quality of workmanship, which will reflect positively on the City. The installation and materials used must comply with all City ordinances and regulations by zoning, as appropriate.

The Vendor will have had at least ten (10) years' experience as a window and door installation contractor with experience in all phases of the window/door trade/field.

The conditions of employment and minimum wage rates as set forth by the Massachusetts Department of Occupational Safety AND the Davis Bacon wage rates shall prevail in the execution of the work under this contract.

The Vendor will be responsible for his/her own property which may be stored on site until project completion. The City will NOT be responsible for lost or stolen property and does not provide security for Vendor's property.

The Vendor must obtain any and all necessary permits required by the City of Springfield Code Enforcement Department.

The Vendor must maintain a clean and safe work site through all project durations to include the removal of any unused or scrap material. The building occupants may be using the area of the installation during the project.

The Vendor must clean the work site prior to project completion.

No materials shall be delivered to the job site until they are ready to be installed or used.

The Vendor shall hold the City harmless should any materials be lost, missing or tampered with prior to their installation.

Vendor shall provide temporary fencing on a same day or next day basis to accommodate legal actions issued by the Code Enforcement Department head or designee. Vendor must be able to respond to same day or next day when requested.

The Vendor shall submit certificates guaranteeing the quality of all materials installed by him under this contract for a period of one year from the date of acceptance by the Owner. The Vendor shall further guarantee to make good on any and all defects in materials, equipment, and workmanship and shall provide repairs and replacement services at no expense to the Owner within the warranty period.

Prior to invoicing the City of Springfield, Office of Planning and Economic Development for completed work, the installation and workmanship must be approved and accepted by the Executive Director of the department or his designee.

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