Bid Detail

SPG-14-008 - HVAC SUPPLIES

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CITY OF SPRINGFIELD, MASSACHUSETTS
OFFICE OF PROCUREMENT

Invitation for Bids: HVAC Supplies - Per Bid No. SPG-14-008
will be received until 2:00 PM: August 7, 2013 BY:
The Office of Procurement
Lauren Stabilo, Chief Procurement Officer
36 Court Street Room #307, Springfield, MA 01103
Phone (413) 787-6284 FAX 787-6295
at which time the bids will be publicly opened and read in the Department of Purchase Bid Room.
All inquiries should reference the bid number and the opening dates. Bid and all specifications may be obtained at www.comm-pass.com on July 24, 2013. Any bids received after the specified time will not be accepted. All bids will be submitted in a sealed envelope clearly marked "SEALED BID ENCLOSED IFB#14-008 HVAC SUPPLIES". Said bids will be addressed to the Procurement Officer, Room 307, City Hall, 36 Court Street, Springfield, MA 01103. All Bidders may obtain complete sets of plans and specifications at the Procurement Office or www.comm-pass.com after July 24, 2013.


The City of Springfield, Massachusetts, through the Department of Parks, Buildings, and Recreation Management, Facilities Division seeks to award a contract to a minimum of the three (3) lowest responsive and responsible bidders for a wide range of heating, ventilation and air conditioning supplies. The awarded contract(s) will include repair and replacement parts, as well as new installation items and specialty items. The purpose of this IFB is to meet the heating, ventilation and air conditioning supply needs of all City of Springfield entities. The resulting contract(s) will allow great flexibility in the purchase of supplies. The City of Springfield reserves the right to add mutually agreed upon items/services at any time during the life of the contract(s). The City also reserves the right to restrict the purchase of items which are not environmentally preferable or for which a more environmentally preferable substitute is available during the life of the contract(s). The City is seeking vendors that can meet our needs and are accessible for same or next day deliveries, also, will accommodate walk-in services from our tradespersons. Emergencies will occur; vendors will be expected to respond to our needs.

HVAC supplies per the requirements and specifications of the City of Springfield for the period of September 1, 2013 through August 31, 2014. Estimated Cost $500,000.00/year. This is a one year agreement.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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