Bid Detail

12-239 - RFP: Leasing of Office Space & Parent Academy Space for the Springfield School Parent Info Dept.

The City, through its School Department ("School Department") and Parent Information Center ("Center") invites proposals to lease office and Springfield Parent Academy space for use by the Center in accordance with the terms, conditions, and specifications identified in this RFP. The Center is staffed by approximately 27 staff and services about 300-400 visitors per day.

Center personnel meet with parents and social service agencies to evaluate which schools or educational programs children will be attending in the City. The Center's supporting Springfield Parent Academy will deliver high quality learning opportunities to engage and educate parents and other caring adults throughout the City.

It is the purpose and intent of this RFP to obtain a site that would be move-in ready on or about March 1, 2012 and that will provide space to adequately and effectively provide services at an affordable price. The selected site should be accessible and user friendly to the children, parents, social agencies and others being served by the Center.

The City has downloaded the RFP to Comm-PASS (www.comm-pass.com) for City of Springfield Office of Procurement. Bid documents will be available December 21, 2011 at www.comm-pass.com by selecting the "Solicitation Tab" and using the "Browse All Open" by Entity (City of Springfield) option at any time 24 hours a day, seven days a week. All addendums to RFP will be bidder's responsibility to acknowledge. By, registering with Comm-Pass e-mail notification will be sent to registered bidders.

It is required that the location be in Springfield, Massachusetts. Proposals for space not in Springfield will not be considered.

Type and Amount of Space:

The Parent Information Center ("Center") office/clinical space and the Springfield Parent Academy ("Academy") office/clinical space are two (2) distinct operations however they may be combined into 1 space or location.

The City expects that the Center's office/clinical space will be about 9,500 total square feet to 10,000 total square feet. A separate proposed space for the Academy will be roughly between 2,500 to 3,000 square feet.

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