Bid Detail

12-165 - Lease & Purchase Options of Space for a Regional Animal Control Adoption Facility

The City of Springfield (City), acting as lead municipality (Lead Municipality) for three (3) western Massachusetts communities ("Communities") that participate in regional animal care and control services, is seeking long-term lease and purchase option proposals for a facility ("Facility") in which to provide regional animal control services for dogs and cats. The participating Communities currently include Springfield, Chicopee, and Holyoke. The Facility must be located within the City of Springfield.

The Communities currently receive animal control services at the Thomas J. O'Connor Animal Control and Adoption Center ("Center") at 627 Cottage Street, Springfield, MA. 01104. As a result of litigation, the City is required to re-advertise for leased space for the Center.

While this Request for Proposals ("RFP") is being issued under Mass. Gen. Laws ch. 30B, the Successful Developer will be required to comply with all applicable requirements of Massachusetts law regarding selection of an Owner's Project Manager, Designer Selection, and laws governing Public Construction, in the development of the lease space for occupancy, as well as for improvements during the lease term.

The purpose of this RFP is to procure leased space for the Facility that will meet the Communities' animal control needs for the next 20 years. Proposers are advised that the City will not award a contract for a lease price which exceeds $340,000.00 per year. The RFP also requires proposers to submit purchase option prices at 5-year intervals, in the event the City opts to purchase the leased space prior to the expiration of the lease term.

The cities of Springfield, Chicopee and Holyoke are in the process of obtaining local authorization to participate in a 5-year inter-municipal agreement to fund their respective pro-rata shares of the costs of occupying and operating the Facility.

Proposers are advised that all lease and/or purchase option payments following the first fiscal year of the lease are subject to annual appropriation. Prior to the commencement of each subsequent fiscal year (July 1 to June 30) during the term of the lease, the City shall make all reasonable efforts to secure an appropriation and authorization to spend funds in an amount sufficient to discharge its obligations under the lease which accrue in that fiscal year.

This RFP is for a lease with purchase options, and does not involve the operation of the Facility. The Facility will be operated under the direction of a Board of Supervisors, made up of representatives each of the participating Communities.

The leased space must be available for occupancy within 24 months of the execution of a Development Agreement and Lease ("Agreement"). This includes the time necessary for the Landlord to procure all project management and design services, design and bid the project, and complete construction, in accordance with Massachusetts public construction bid laws. Any failure by the Successful Proposer to comply with such laws may result in a requirement to rebid the work at the Successful Proposer's sole cost and expense, or the termination of the Agreement, at the City's sole option.

OCCUPANCY DATE: The proposed leased space must meet all RFP requirements and be ready for occupancy within 24 months of execution of the Agreement. The occupancy date is subject to extensions due to bid protests, rebids and other bidding delays not caused by the Landlord, to the extent permitted under Mass. Gen. Laws ch. 149.

BASIC TERM AND COST OF LEASE WITH PURCHASE OPTIONS: Proposers are required to give prices for a lease, and prices for the option to purchase the Leased Premises at five (5) year intervals during the lease term. A price proposal sheet is included in the last section of this RFP. Proposers are advised that the City will not award a contract for a lease price which exceeds

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As of 3:04 am Wednesday, April 30, 2025

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