Bid Detail

20-090 - RFP Disposition of Properties for NOFA Development Projects

End date: Monday February 10, 2020 at 2 p.m.

GENERAL INFORMATION

A. Introduction

The City of Springfield was previously awarded $21.8 million dollars in Community Development Block Grant – Disaster Recovery (CDBG-DR) funds as a result of multiple presidentially declared disasters occurring in 2011. As a result of this funding the City of Springfield is making up to $800,000 in CDBG-DR funds for developers to submit proposals to construct three new single-family homes on City owned lots along the Central Street Corridor and create homeownership opportunities to low/moderate income buyers that are within 80% of Area Median Income.

B. Eligibility Requirements

The City is offering the following tax foreclosed properties for sale:


1. NS Central Street (02560-0080) f/k/a 414 Central Street

Approximate lot square footage totaling 11,775 square feet with approximately 81.9 ft. of frontage along Central Street.

Minimum Bid is $1,000.00


2. 251 Central Street (02560-0189) & 257 Central Street (02560-0187)

The City is offering these two properties as a package for redevelopment of one single family home. The City has recorded an ANR plan at the Hampden County Registry of Deeds in Book 386, Page 101 to combine the properties into one parcel and remove the dividing lot line (ANR Plan attached).

Approximate lot square footage totaling 16,477 square feet with approximately 81.44 ft. of frontage along Central Street.

These lots are located within the Maple Hill local historic district. New construction design should take local historic district requirements into consideration and all plans will need to be reviewed and approved by the Springfield Historic Commission.

Minimum Bid is $1,500.00

3. NS Central Street (02560-0076) & ES Spruce Street (11060-0013)

The City is offering these two vacant lots as a package for redevelopment of one single family home. The City has recorded an ANR plan at the Hampden County Registry of Deeds in Book 386, Page 102 to combine the properties into one parcel and remove the dividing lot line (ANR Plan attached).

Approximate lot square footage totaling 7,994 square feet with approximately 50 ft. of frontage along Central Street.

Minimum Bid is $500.00

The City is offering up to $800,000 in CDBG-DR funds to developers that will create high quality, newly constructed single family homes on each proposed site. Proposals should include home re-sale to income qualified buyers who are within 80% of Area Median Income (AMI).

All new construction and expenditure of funds must be completed no later than December 31, 2020. Due to anticipated new road installation on Central Street public utilities must be installed and/or stubbed in no later than June 30, 2020.

Developers may submit proposals for development of one project or multiple projects. The City reserves the right to award preferred developer status to one and/or multiple developers.

One of the City’s public policy goals is the creation of a vibrant, mixed-income neighborhood. To this effect the City is seeking high quality, non-luxury, construction design and amenities that will have the ability to attract mixed income buyers including attached garages, energy efficiency, attractive street-scape and finishes, etc. The City expects new construction to be compatible with existing new construction along the Central Street corridor.

Proposers should demonstrate the ability to proceed within the allotted timelines, successful past development history, project feasibility and the ability to comply with CDBG-DR Regulations. Proposers should make every effort possible to minimize the use of public funds and, while the City is not required to select proposals that request the least amount of funding, the City will take the overall financial impact of projects into consideration when evaluating proposals.

Full site plan review by the Office of Planning & Economic Development will be required and approval of design and/or construction plans is at the sole discretion of the City of Springfield. The City reserves the right to impose additional re-use/design restrictions as it deems necessary.

New construction plans at 251 Central Street (02560-0189) & 257 Central Street (02560-0187) will need to be presented to the Springfield Historic Commission for review and approval.

All development will be subject to all current zoning, historic and/or building restrictions. Changes to the use of the property may require a variance. The City makes no representations regarding success of variances and/or specials permit applications.

The following are considered eligible costs under this RFP:
1. Development hard costs (the actual cost of constructing housing).
2. Acquisition costs (costs of acquiring real property).
3. Related soft costs (other reasonable and necessary costs incurred by the owner and associated with the financing/development of new construction assisted with HOME funds, i.e., architectural, engineering, permits, financing, developer and legal fees, as well as working capital and closing costs).
Costs are subject to a cost reasonableness analysis, undertaken as part of the City’s underwriting of a project, and no costs will be permitted which exceed industry standards. If a proposal includes costs which exceed cost reasonable standards, the City may award a project contingent on negotiation of budgeted costs in order to bring them within standards.
A developer may receive a developer fee, in an amount not to exceed 15% of the total development cost, of a funded project.

C. Community Development Block Grant – Disaster Recovery Funding

The City is making available a maximum amount of $800,000 million dollars in Community Development Block Grant – Disaster Recovery (CDBG-DR) funds towards “ready to proceed” single, new construction projects that will provide homeownership opportunities to purchasers with household income at or below 80% of Area Median Income. CDBG-DR funds must be spent no later than December 2020 and all spending should be in accordance with the following:

• Springfield’s CDBG-DR Action Plan (http://www3.springfield-ma.gov/planning/fileadmin/Planning_files/Community_Development/11-27-13_CDBG_DR_Action_Plan_FINAL.pdf)
• HUD Guidance in the March 5, 2013 Federal Register (FR-5696-N-01) (http://www.gpo.gov/fdsys/pkg/FR-2013-03-05/pdf/2013-05170.pdf)
• The Housing and Community Development Act of 1974, 42 USC 5301-5321.

Award of funding will be at the sole discretion of the City of Springfield. In order to be awarded funds, proposers must have demonstrated ability to comply with CDBG-DR requirements and must have a successful track record utilizing comparable federal funds and complying with comparable federal regulations.
The work to be performed with CDBG-DR funding is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.
The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.


The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.
The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135.
The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135.

Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.
With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).
All work performed with CDBG-DR funding must comply with the minimum wage rates as set forth by both the United States Department of Labor and the Massachusetts Division of Occupational Safety, shall prevail in the execution of the work under the contract. Successful Proposer’s will be required to pay the higher of the two wage rates for all applicable positions.

Additional Information

A Review Committee will be established to review complete proposals and may be composed of representatives from the Springfield Office of Planning, Disaster Recovery, Office of Housing, Office of Community Development, City Council and neighborhood representative(s).

The City may, in its sole and absolute discretion, reject any and all, or parts of any and all proposals; may re-advertise this RFP if so inclined; postpone or cancel at any time this RFP process; change, adjust, or modify the anticipated schedule of events. The Chief Procurement Officer further reserves the right to waive any minor informalities pertaining to any proposals received. The determination of the criteria and process whereby proposals are evaluated, the decision as to who will receive preferred developer status, or whether or not an award shall ever be made as a result of this RFP shall be in the sole and absolute discretion of the City.

Pre-Proposal Assistance

Assistance in the completion of a submission including any assistance in assembling a development team and/or financial analysis cannot be provided.

In order to provide prompt answers to questions, the Chief Procurement Officer requests that all proposers submit written questions one week prior to the RFP response deadline. Accordingly, questions must be received in writing only at the City of Springfield, Office of Procurement not later than January 27, 2020. Questions may be faxed or emailed. The Procurement Office fax number is (413) 787-6295 or email Lauren Stabilo at lstabilo@springfieldcityhall.com. The Procurement Office will compile written answers which will be emailed back to all Proposers who requested a copy of the RFP, no later than January 30, 2020.

To maintain a fair and impartial competitive process, the Chief Procurement Officer can only answer written questions. Please avoid private communication with any RFP Committee Member from the release date through the selection of Preferred Developer. Proposers who initiate private communication or attempt to violate the process outlined herein may be disqualified.

The City will be holding a “Developing Properties with Federal Funds” informational workshop

Developer Assistance Workshop

City of Springfield staff will be offering a pre-proposal technical assistance workshop that provides information to potential developers interested in developing properties with HUD funding. The workshop will take place on January 16, 2020 at 3:00 p.m. at 70 Tapley Street.

The session will provide technical assistance on how to submit a successful RFP response to the City and how to utilize federal funds to develop homeownership opportunities. It will include a review of Frequently Asked Questions and will provide troubleshooting advice for potential respondents. City staff will overview CDBG/HOME funding requirements, as applicable to developing 1-4 unit housing, setting up a budget, invoicing, and successful management of a project. It will include examples of successful responses and what RFP Review committee respondents look for when evaluating proposals. All potential respondents are encouraged to attend.


Available Solicitations

As of 3:03 am Tuesday, March 9, 2021

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21-124 - Plumbing Repairs – Gerena School
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21-118 - Abatement of VAT – South End Middle School
End date: Wednesday March 17, 2021 at 2 p.m.

21-117 - Flooring Installation - South End Middle School
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21-116 - Abatement of VAT – Kennedy Middle School
End date: Wednesday March 17, 2021 at 2 p.m.

21-112 - On-Call Towing Services
End date: Tuesday March 16, 2021 at 2 p.m.

21-115 - Packaged Senior Meal Provider (Covid 19)
End date: Wednesday March 10, 2021 at 2 p.m.

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