Bid Detail

19-011 - Property Evaluation Services

End date: Monday July 16, 2018 at 2 p.m.


Request for Proposals (RFP) Property Evaluation Services

Per RFP No. 19-011

Proposals will be received until 2:00 PM EST: July 16, 2018 by:

The Office of Procurement
Theo G. Theocles, Deputy Procurement Officer
36 Court Street, Room 307, Springfield MA 01103
Phone (413) 787-6284 FAX 787-6295

At which time the Proposals will be privately opened and read. RFP documents and specifications will be available beginning on July 2, 2018 in person at the Office of Procurement or through the City’s website; during normal business hour for no charge.

The City of Springfield seeks qualification and price proposals from qualified Professionals to perform Property evaluation Services for the Springfield Office of the Assessors. All services related to this project must be in conformity with Mass Department of Revenue guidelines and standards for personal property valuation. The consultant shall utilize the city’s FoxPro software for recording items discovered and listed in the field and reported on Forms of List; and for calculating valuations on all taxable accounts.

The assessors and the consultant shall develop a Collection List of at least One Thousand (1000) accounts to be visited in the field for the purpose of discovering and listing all items of personal property. The term of the Contract shall be for One (1) year and will be for an amount not to exceed $50,000.00. The City will also retain Two (2) one-year in length renewal options, to be exercised at the City’ sole discretion.

Proposers must submit written questions by July 9, 2018. Questions may be faxed or emailed ( The Office of Procurement fax number is (413) 787-6295.

All Proposals becomes the property of the City of Springfield. The Chief Procurement Officer reserves the right to reject any and all proposals if it is in the best interest of the City to do so. The City of Springfield supports the goal of twenty percent minority and women (MWBE) participation in all contracts.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

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