Bid Detail

2 - On-Site Document Specialist

The City of Springfield Public Schools is seeking bids from vendors to provide on-site labor within the Data Center for the operations of a Canon 125VP Production Imaging System and a web-based document submission/ reporting system.

Position Profile:Supervises day to day operations of document production. Position does not have hiring, firing or job performance responsibility for the personnel on site. May run shifts or site solo. Develops, implements and reviews related procedures. Maintaining customer driven service levels and ensures that customer expectations are met. Under the direction of the Site Manager, the on-site document specialist can function as the point person on site for customer issues and contract compliance. Functions as a document specialist or other operations worker.

The vendor is required to provide operational experience for the operations of a Canon 125VP production system including working knowledge and experience with an ADOBE based scan / print workflow including software knowledge of ADOBE Acrobat, Quite Imposing and Pit Stop Professional.

Supplier must have facilities management sites locally containing multiple operators to respond to emergency back-up requirements. Supplier must have local floater team staffed with fully trained back-up personnel. Supplier must have the ability to provide, support and service multiple manufacturers of office equipment and technology.

Estimated cost per year is $50,000.00. This contract has an option to renew for two additional one- year terms

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

Available Solicitations

As of 4:05 am Monday, May 13, 2024

24-239 - Sale and Redevelopment of Eastern Avenue School (a/k/a Alden Street School)
End date: Friday June 28, 2024 at 2 p.m.

24-248 - Renovation to Walker Grandstand in Forest Park
End date: Friday June 14, 2024 at 2 p.m.

24-241 - Sale & Redevelopment of 158-162 Rifle Street
End date: Wednesday June 12, 2024 at 2 p.m.

24-247 - Springfield High School of Science & Technology Medical Assistant Classroom Renovation
End date: Thursday June 6, 2024 at 2 p.m.

24-228 - Price Agreement to Furnish & Deliver Ready-Mix Concrete
End date: Thursday May 23, 2024 at 2 p.m.

24-229 - Furnish & Application of Hot Asphaltic Crack Filler
End date: Wednesday May 22, 2024 at 2 p.m.

24-227 - International Truck Parts & Service
End date: Tuesday May 21, 2024 at 2 p.m.

24-246 - Conservation Services for Spanish American War Memorial
End date: Tuesday May 21, 2024 at 2 p.m.

24-242 - Request for Proposals for Tax Title Management Services for City Treasurer/Collectors Office
End date: Wednesday May 15, 2024 at 2 p.m.

24-240 - Request for Proposals for Deputy Tax Collector Services
End date: Wednesday May 15, 2024 at 2 p.m.

24-236 - Interior Painting at Rebecca Johnson Elementary School
End date: Tuesday May 14, 2024 at 2 p.m.

24-235 - Interior Painting at Milton Bradley Elementary School
End date: Tuesday May 14, 2024 at 2 p.m.

24-222 - For Sale: Redevelopment Boston & Albany Railroad at Factory Road/Hendee Street
End date: TODAY Monday May 13, 2024 at 2 p.m.

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